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Personnel Policy and Procedures Manual

Smoking

PPP # 195-00
Policy on Smoking

PURPOSE

The purpose of this Policy is to define the restrictions on smoking in City buildings and in all City vehicles.

SCOPE

The Policy applies to all City employees, applicants, and any member of the general public using City facilities.

DEFINITIONS

The following words and phrases, as used in the Policy, are defined as follows:

1. Employee: Any person who is employed by the City of Rockville, including regular, temporary, full-time or part-time, contractual, and provisional employees, as well as contractors and consultants doing business for the City.

2. Public Area: An enclosed area in which members of the public are normally invited or permitted.

3. Public Meeting: Any meeting, wherever held, that is open to the public.

4. Smoking: The act of lighting, smoking, or carrying a lighted or smoldering cigar, cigarette, or pipe of any kind.

5. Vehicle: Any City-owned vehicle, including a car, truck, or van.

6. Workplace: An enclosed area or any part of an enclosed area used in the performance of employment or related activities. Workplace includes any City-owned vehicle, conference room, auditorium, lunchroom, vending area, locker room, lounge, hallway, or stairwell.

RULES PERTAINING TO SMOKING

Smoking is prohibited in any City-owned or operated facility. Smoking also is prohibited in any City-owned or operated vehicle.

PPP # 195-00
Procedure on Smoking

PURPOSE

The purpose of this procedure is to establish responsibilities and general rules for the City's Policy on Smoking, PPP# 195-00.

RESPONSIBILITIES

The following outline defines who is responsible for the implementation and enforcement of the Policy:

1. The City Manager or designee is responsible for ensuring that all proper signs are posted and that all City employees and the public are aware of and understand the Policy.

2. The supervisors are responsible for implementing the Policy within the worksite and ensuring that all employees understand and follow the rules of the Policy.

3. The City employees are responsible for following the rules of the Policy and, whenever necessary, informing the general public, at the worksite, about the Policy.

4. The Director of Personnel is responsible for the overall implementation and enforcement of the Policy, as it applies to City employees, ensuring that each individual is treated equally and fairly and that discipline for all employee infractions is handled in accordance with the City's Policy and Procedure (PPP#75-00 and 75-10, Discipline and Discharge) and/or contractual agreements.

5. The Division of Inspection Services is responsible for the overall enforcement of the Policy as it applies to City-owned buildings and vehicles.

GENERAL RULES

1. All City employees, as well as the general public, are responsible for adhering to the Policy on Smoking.

2. Signs prohibiting smoking must be posted conspicuously and will comply with existing regulations. Signs need not be permanently attached to a structure.

3. Employees violating the Policy or Procedures on Smoking will be subject to the rules of progressive discipline, including termination.

4. The supervisor or person in charge at a City facility must ensure adherence to the City's Smoking Policy and must ask any individual found smoking to leave the facility or area if the person continues to smoke after proper warning.

5. The City of Rockville will provide a smoke-free work environment for non-smoking employees to the maximum extent practical.

6. Each employee will be informed of the Policy and Procedures on Smoking as appropriate.

7. All complaints concerning the Policy and Procedures on Smoking should be directed to the Director of Personnel, who will keep a record and handle the problem as appropriate.

8. The City of Rockville must protect the employees against retaliation for taking any action allowed by the Policy and Procedures. The City of Rockville is not liable for any employee action that does not occur at the workplace and is outside the scope of the employee's employment.

9. The City of Rockville need not modify any structural element of a workplace to comply with this section.

10. The restaurant/snack bar area of the Redgate Golf course, a leased facility, will follow the same smoking regulations as any other restaurant located in the City. All other areas of the facility including the pro-shop, bathrooms, hallways, etc. will be operated in accordance with this Policy and Procedure.