STAFF MEMBERS PRESENT: Jill Hall and Phil Bryan A motion to approve the August minutes will be made at the October meeting as there were not enough members present to take a vote. TREASURER'S REPORT: A report for the month of August was presented. A motion to approve the Treasurer’s report was will be made at the October meeting.
STANDING COMMITTEES: A. Budget: We took in $3,390.94 last month and expenses were $1,637.89. Financially we are in good shape. The money for the parking lot will not be needed until approximately May-June 2007. B. Ways & Means: All volunteer positions for raffle sales are almost filled. Young In Heart will have a bake sale at the election on November 7. RSI will sell raffle tickets at the election as well. C. Bingo: Bingo is doing very well. We have been averaging 60 people each night. New coffee pots are needed and Jill will order them. D. Correspondence/Memorial: Betty Ball sent a thank you letter for the money received from the Crocus Drive Neighborhood Party and a thank you letter to Dr. Costa for her years of service to the senior center. Condolence letters were sent to Belle Harmon’s family and William Langden’s family. E. Gift Shop: In the month of August the Gift Shop made $1,023.01. The consignors were paid $329.44. RSI netted $647.46. F. Thrift Shop: The Thrift Shop netted $718.49 in taxable sales, paid $35.84 in taxes and the total was $754.84. G. Publicity: George will advertise for crafters wanted for the Holiday Bazaar. H. Senior Citizens Commission: There will be a survey in the November newsletter regarding aging in place and what areas do seniors need assistance in most. I. Hispanic Services Report: There will be a celebration on September 28 for Hispanic Heritage Month. J. Asian Services Report: No report.
OLD BUSINESS: John Austin spoke about the investment fund. He reviewed a Risk Questionnaire and after clarifying what the responses were as a group he will now make the changes to the Snapshot Report and advise us as to what changes we should make in our investments. Phil Bryan discussed the recommendation in the Senior Services Long Range Plan report that had RSI members concerned. The city will need increased funding in the future because of the anticipated influx of baby boomers in the senior population. RSI and its 501c3 status are needed so that we can apply for grants that the city cannot get. RSI’s assistance is needed to promote the senior center throughout the city so that we can get sponsorships and new members. The report is not suggesting that RSI is not doing enough - but to continue what they are doing for the senior center. RSI is not being asked to write grants, staff will do that, but to help identify grants. A change, responding to the RSI concerns, was made to page 16 and page 18 of the Draft Task Report was distributed and the members present agreed to the changes.
NEW BUSINESS: George is working on a cookbook for the 25th Anniversary of the senior center. He would like RSI to back the project with funds for printing and binding the cookbook. He visualizes it as a cookbook for seniors with simple recipes, cooking a large amount and then freezing it portions and hopes to include ethnic sections. He is looking for assistance in assembling, organizing and typing up the recipes. He would like to put up posters and ask for recipes from members. There have been some problems with getting the newsletter out in sufficient time. Some members were irritable about getting it late. The staff have to work on the newsletter and have it to Graphics 1 month ahead of time to allow for delays in copying and mailing. The post office can take up to ten days to mail it. RSI board members will work on getting names of people who think they are now getting the newsletter too soon and who are concerned it does not have current information. George will send a letter to Burt Hall asking for the newsletter to be delayed a week or two before publishing.
STAFF REPORT: In this years’ CIP we have funds to construct more parking spaces. Staff have reviewed the site and selected an area in the back for the additional spots (continuing the original back lot towards Gude Drive). Since the majority of parking spaces will now be located in the rear of the building, we are hoping to improve the back entrance and add an awning that will run from the door by the woodshop out along the building to the parking lot. A drop-off area will be made at the end of the awning. This will help in protecting people from bad weather and sunlight. Jill has received bids of $15,000 and $30,000 and is hoping that the $25,000 set aside for the drywall can be used for this project. It is possible that RSI may be asked to contribute $5,000 toward the cost. The city is planning to resurface the basketball court but it is difficult because of trees disturbing the asphalt. Jill will order the holiday cards with the calendar inserts for the volunteers. The money is already budgeted. Community Services is now part of the Recreation Department. They will have a Holiday Drive, organize Thanksgiving baskets, toys for children and try to increase fundraising. You will be able to sponsor a family online through Rock Enroll. We are planning for the 25th Anniversary. On April 2, Chris Klopfer will organize a brunch, April 14 Lorraine will organize a Family Day, April 18 Jill will organize a Proclamation Day and free daytime events and on April 26 Karen Lumpkin will organize a Silver Jubilee. The board decided that Bingo will be cancelled for November 22. The meeting was adjourned at 3:35 pm. The next regular board meeting will be held on Tuesday, October 17 at 1:00 p.m.
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