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City Clerk
 Rockville City Seal
What We Do

The city clerk's office provides administrative and clerical staff support for the Mayor and Council's office; administers the City election; provides staff support to the board of supervisors of elections and the compensation commission; and maintains up-to-date records for the City. The City Clerk's Office hours of operation are from 8:30 a.m. to
5:00 p.m.

Services We Provide
Administrative and clerical staff support for the Mayor and Council's Office
  • Handles routine correspondence, telephone calls, emails, and assistance to visitors.
  • Facilitates calendar matters, through maintenance of a Social Log for the Mayor and Council and everyday management of the Mayor’s calendar.
  • Facilitates travel details, including conference planning, reimbursements and maintenance of payment records.

Mayor and Council Meetings
  • Coordinates agenda preparation and briefing materials.
  • Attends all Mayor and Council meetings | 2014 Meeting Schedule
  • Prepares minutes.

Charter and Rockville Code

  • Prepares ordinances; resolutions; proclamations, certificates; updates; amendments to City Code and Charter; and dissemination of code and charter.

Zoning Applications
  • Accepts filings.
  • Publicizes public hearings.
  • Publishes notifications.
  • Prepares transcripts of proceedings.
  • Maintains official records.
  • Follows-up on actions taken (with state, federal, and other organizations).

Treasury Functions
  • Issues bonds.
  • Attests to all official documents/contracts.
  • Maintains contracts file.
  • Signs manual transactions.
  • Prepares and maintains budget for City Clerk and Mayor and Council.

Boards and Commissions
  • Provides information to citizens about the various functions of the Boards and Commissions and the appointment process.
  • Advertises for appointments.
  • Schedules appointments and reappointments on the Mayor and Council’s agenda, notifies boards and commission members of such and maintains a record of individual members’ tenure.
  • Maintains minutes and attendance records as submitted by each Board and Commission.
  • Facilitates professional development for members.

Elections Administration
  • Coordinates all aspects of the City election.
  • Handles campaign finance reporting and annual financial disclosure reporting per the City’s Ethics Code.
  • Provides staff support to Board of Supervisors of Elections and the City’s Compensation Commission (meets during election years).
  • Coordinates the official inauguration ceremony for the newly elected Mayor and Council.

Records Management
  • Maintains the official records of the Mayor and Council, including all agendas, minutes, public hearing files, resolutions, ordinances, agreements, and contracts.
  • Oversees the transfer and storage of records contained in the City’s archives.

Kathleen A. Conway
City Clerk/Director of Council Operations
Email

Phone: 240-314-8280 

Hours of Operation

8:30 a.m.- 5:00 p.m.