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Scoping Intake Form / Transportation Report
Scoping Intake Form
The Scoping Intake Form is used to determine the general scope and impact of a proposed development on the transportation network. For more information, refer to the Comprehensive Transportation Review.

Overview
When an inquiry for a development application is received, the Planning Division will give the applicant a scoping intake form and a Comprehensive Transportation Review (CTR) guidelines sheet. The CTR guidelines sheet gives the applicant an overview on the transportation subset of the development review process. All applicants identified in the table below must complete the Scoping Intake Form, submit it to the Traffic and Transportation Division, and schedule a Scoping Meeting.

Approval Types and Transportation Review
Type of
Approval
Type of Development Application Scope of Review Required for Submission to City by Applicants
Initial


Some Special Exceptions (SPX) Transportation Report (may exclude some site-specific design review that requires more detailed design).


Project Plan (PRJ)
Cluster Development Applications
Variable Lot Size Developments
Detailed
Site Plan (STP) Requirements of Initial Approval (if not previously approved) plus transportation analyses that require detailed site-specific design.
Some Special Exceptions (SPX)
Preliminary Subdivision Plans with 10 or more lots

A transportation report under the CTR is not required in connection with any application implementing a development approved prior to the adoption of the CTR, unless said implementing application increases the amount of traffic estimated in the original traffic analysis for the entire development by 30 or more automobile trips. Subsequent implementing development applications are subject to a site-specific transportation analysis.

Review Process
Upon review of the scoping intake form, the Traffic and Transportation Division will notify community associations in the potentially impacted area for input on the study areas for the Transportation Report (TR). The notification will include the location and size of the proposed development.

All applicants must attend a scoping meeting with the Traffic and Transportation Division prior to the preparation of the applicants Transportation Report. Community associations in the potentially impacted area will be notified in advance of the scoping meeting. Community associations may opt to provide written commentary in advance of the scoping meeting on the study areas to be examined in the transportation report.

Scoping Meeting
The scoping meeting will provide the applicant and the Traffic and Transportation Division the opportunity to discuss detailed CTR requirements as they apply to the development site, including:
  • Determination as to whether the subject development is within a Transit Oriented Area (TOA), based on the TOA map in Appendix D
  • Automobile traffic study area
  • Auto trip generation, trip distribution, and mode share
  • Traffic counts from existing and already approved developments
  • Accident and count data (where available)
  • Potential trip reductions and credits
  • Additional special traffic studies to be conducted (see Section III.C.7. for detailed description)
  • Non-auto study area to analyze transit, pedestrian, and bicycle access and facilities
  • Activity center locations and access routes
  • Intersections to analyze for safety ratings
  • Number of TR copies to be submitted

At this meeting, it will also be determined whether the development exceeds the off-site threshold discussed in Section II.C. for completing TR Component - Automobile Traffic Analysis and Component - Non-Auto Off-Site Analysis.

Following the scoping meeting, the Traffic and Transportation Division will prepare a scoping summary. This summary will include all details of the TR agreed upon in the scoping meeting. The Traffic and Transportation Division will inform community associations in potentially impacted area of the scoping summary.