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Conference Fees and Services

Glenview Mansion | Cottage | F. Scott Fitzgerald Theatre | Social Hall | Additional Services | Food Services

The Rockville Civic Center Park, owned and operated by the City of Rockville, has many unique facilities available for weekday conferences, meetings and other special events including Glenview Mansion, the Rockville Civic Center Cottage, the F. Scott Fitzgerald Theatre and the Social Hall.

Conference fees and services are effective July 1, 2009 - June 30, 2010
and are subject to change at the discretion of City management.

• Fees and services apply Monday through Friday for daytime conference rentals only.  Hours after 2pm are subject to availability.  Friday conference rentals must be completed by 4pm.
   
• An available date may be placed on hold for four business days. 
   
• In order to secure the date, a fully paid contract including all rental fees, food services, audio/visual requests and room set-up must be completed before close of business on the fourth business day.
   
• All set up time, event time and clean-up time must be included in the rental time period indicated on the contract.  Table and chair set up is provided by the facility. Renter must provide own linens, if desired.
   
• MasterCard, Visa, check or cash are accepted for payment.
   
• Rockville rates apply to private companies within corporate limits of the City of Rockville.
   
• Non-Rockville rates apply to companies located outside corporate limits of the City of Rockville and to ALL government agencies, regardless of location.
   
• Cancellation Policy:  Once a signed and fully paid contract has been received by the City, a 20% cancellation fee will be charged if the conference is cancelled more than 5 business days prior to the date of the conference.   The date of cancellation is determined by the date that written notice signed by the renter who signed the initial contract is received in our office.  All contracted fees, including food service charges are forfeited if cancellation occurs 5 or less days to the date of the conference. 
   
• At any time, there will be a 10% charge (of the total contracted amount) to reschedule an event to another date, pending availability.
   
• Any time after the initial paid contract, any changes to time, set up, food orders, audio/visual needs or any other service provide by the Civic Center must be requested at least 3 business days prior to the date of the event.
   
• There may be other rentals simultaneously scheduled in the facility, please inform attendees as to which areas are available for use per contract.
   
• In order to protect the surfaces in all our facilities, renters must utilize a special “painter’s” tape to post flipchart papers or signs.  Regular masking tape is strictly prohibited. 

Glenview Mansion Daytime Conference Facilities 

Area A - 1st Floor · Includes use of the Dining Room, Living Room, outside porch   and terrace · Internet access available · Maximum 50 attendees · Shared foyer entrance, arcade entrance and restroom area · Access to a heating and warming kitchen facility may be   available at an additional cost (See Additional Services for    Daytime Conferences)
	8 a.m.-2 p.m.	Extra Hours
Non-Rockville	$500	$85 each
Rockville	$430	$75 each

Area B - 1st Floor · Includes use of the Conservatory, Library & Lyon Room · Internet access available · Maximum 70 attendees · Shared foyer entrance, arcade entrance and restroom area · Access to a heating and warming kitchen facility may be   available at an additional cost (See Additional Services for   Daytime Conferences)
	8 a.m.-2 p.m.	Extra Hours
Non-Rockville	$500	$85 each
Rockville	$430	$75 each

 

Area C - 2nd floor · Includes use of Room 5 and Room 6 separated by a kitchenette · Maximum 10 attendees for Room 5; 12 attendees for Room 6
	8 a.m.-2 p.m.	Extra Hours
Non-Rockville	$400	$70 each
Rockville	$370	$65 each

 

Rockville Civic Center Cottage

· Located in the side garden area of the Mansion · Includes one conference room, access to kitchenette and one   unisex restroom. · Maximum 25 attendees · Internet access available
	8 a.m.-2 p.m.	Extra Hours
Non-Rockville	$400	$70 each
Rockville	$370	$65 each

 

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F. Scott Fitzgerald Theatre Social Hall Facility

F. Scott Fitzgerald Theatre

Additional Services for Daytime Conferences

These services are available for Glenview Mansion Conference Facilities, Cottage rentals and rentals of fewer than 70 people in the F. Scott Fitzgerald Theatre Social Hall.  For events exceeding 70 people, the renter is responsible to contract with an independent catering company.  A list of caterers familiar with the facilities may be obtained from the Glenview Mansion office.

Coffee/Tea Setup (30 cups)	$35.00
Coffee/Tea Setup (72 cups)	$75.00
Soda (canned, including cup and ice)	$1.00 each
Purified Bottled Water	$1.00 each
Breakfast Menu	$7.00-$12.00 per person
Lunch Menu	$10.00-$14.00 per person
Snack	$5.00-$6.00 per person
Kitchen Use/ Food Fee	$75.00 (applicable if bringing your own food or contracting your own caterer)
Holiday Fee	$100.00 (all events booked in December)

Audio/Visual Equipment

The following audio/ visual packages and individual items are available at all Rockville Civic Center daytime conference facilities.  All audio/ visual equipment items are subject to availability on a first-come, first-served basis.

Package #1	LCD Projector, split-level projector/laptop stand, screen and extension cord	$100
Package #2	Slide projector, projector stand, screen and extension cord	$50
Package #3	Overhead projector, projector stand, screen and extension cord	$50
Package #4	Stand-up floor podium with built-in microphone/amplification system	$50
Package #5	Television with DVD/VHS combination player on a rolling cart	$50
Package #6	Projector stand, screen and extension cord	$30
Package #7	One easel with paper flipchart, markers, and “blue” painters tape for hanging flipchart paper on the walls (up to 6 easels available)	$20

Individual Items

Glenview Mansion Conference Food Services

The following information applies to conferences and meetings of 70 or fewer people held at the Glenview Mansion, Rockville Civic Center
Cottage or the F. Scott Fitzgerald Theater Social Hall.

• All conference food services must be ordered at the time of contracting the facility.
• Modifications to the menu selections are not possible.  Please contact Rockville Civic Center office staff at 240-314-8660 for special dietary needs options.
• All condiments are served on the side.
• Any changes must be made at least 3 business days prior to the event date.

Breakfast Options

All breakfast options offer coffee set up including coffee, powdered creamer, sugar, stirrers and napkins.

Breakfast Additions ($2 per person)

Fruit Tray    
Fruit Salad    
Bacon or Maple Sausage
Yogurt (Regular or Low-Fat)  
Multigrain Bars   
Granola Bars

Lunch Options

NOTE: INDIVIDUALIZED ORDERS ARE NOT POSSIBLE.
GROUPS SHOULD ORDER A SAMPLING OF BOX LUNCHES OR PRE-MADE SANDWICHES.

BOXED LUNCH OPTIONS
Served in individual boxes with lemonade and iced tea beverages.

PRE-MADE SANDWICH OPTIONS
Displayed on platters, buffet-style with lemonade and iced tea beverages.

Sandwich Choices:

Platter Options:

Displayed on platters, buffet-style with lemonade and iced tea beverages.

$13.00 per person   Deli-Tray Make Your Own Sandwich Platter

Meat Selections (Pick 4)
     Roast Beef, Smoked Turkey, Ham, Corned Beef, Salami, or Cuban Pork
     Vegetarian Choice:  Sautéed Eggplant, Southwestern Rice or Tomato Basil

Meat Salad Selections (Pick 1)
     Tuna or Chicken

Cheese Selections (Pick 3)
     Swiss, Cheddar, American or Provolone
 
Side Salad Selections (Pick 1)
     Pasta Primavera     Garden Salad            Macaroni Salad
     Caesar Salad         Asian Noodle Salad    Cucumber/Tomato Salad
     Fresh Fruit Salad

Dessert Selections (Pick 1)
     Oven Fresh Cookies
     Cookies and Bars

$14.00 per person   Entrée Salad Sampler Platter

Guidelines for Ordering:     
     1-10 people:  1 entrée and 1 side
     11-20 people:  2 entrees and 1 side
     21 or more people:  2 entrees and 2 sides 
  
Entrée Salad Selections (see Guidelines for Ordering)
     Chicken Caesar
     Tuna
     Chicken Salad
     Blackened Chicken
     Chef Salad

Side Salad Selections (see Guidelines for Ordering)
     Fruit Salad
     Pasta Primavera
     Macaroni Salad

Assorted Rolls w/butter
Oven Fresh Cookies

Snack Options:

Displayed on trays with a variety of soda and bottled water for beverages.

 $5 per person (Pick 1)
     Oven Fresh Cookies
     Cookies, Brownies and Blondies
     Seasonal Fruit Tray
     Pound Cake w/Seasonal Berries
     Trail Mix & Pretzels

$6 per person
     Mini Extravaganza (cheesecake, éclairs, cream puffs, cookies, brownies and blondies)

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