Fees and Procedures

Contracts for events at Glenview Mansion are accepted up to two years in advance.

For event dates occurring July 1, 2009 - June 30, 2010. Rates are subject to change at the discretion of the City of Rockville Glenview Mansion management. Events scheduled after June 30, 2009 are subject to increases.

(December is fully decorated for the holidays; decorations may not be removed for specific events)

*NOTE: Any event occurring on a holiday (i.e. Easter, Memorial Day, Fourth of July, Labor Day, Thanksgiving, etc.) will be charged an additional $100 holiday fee.

A Non-Rockville resident is any person who does not reside within the corporate limits of the City of Rockville.
A Rockville resident is any person living in or owning property within the corporate limits of the City of Rockville. When contracting a Wedding/Reception – if the bride, groom, or their parents or grandparents reside within the corporate limits of the City of Rockville the event qualifies for the "Rockville" rate.

HOLD POLICY

Contracting an open date at the Glenview Mansion is on a first-come, first-served basis. An open (available) date may be put on hold for 4 business days. Failure to sign a contract and present the down payment before the close of business on the fourth day will result in the date becoming "open" and available to others at 8:30 a.m. on the next business day. This Hold Policy is strictly enforced.

DOWN PAYMENT

In order to secure a date, a contract must be signed. A down payment of $1,000 is required for a 7-hour event and $1,500 is required for a 10-hour event.

SECURITY DEPOSIT

A $500 security deposit payable by MasterCard, Visa or check must be paid at least 120 days prior to the event date along with the balance due on the contract.

Clients are required to pay the final balance, security deposit and any balance due for ceremony chairs no later than 120 days prior to the date of the event. Prior to an event all clients must schedule a final walk through of the facility.

The caterer is required to attend the final walk through appointment with the client. The final walk through must be scheduled within our office hours; appointments are scheduled, based on availability, Monday through Friday and the walk through should take place between 45 and 60 days prior to the event.

Cancellations must be received in writing from the person whose name appears on the signature line of the contract. The cancellation date is the date that the written notice is received in the office.

When cancellation occurs more than 120 days prior to the date of the event, Glenview Mansion will retain the entire down payment.
For cancellations 120 days (or less) before the date of the event, the entire facility rental fee must be paid and will be retained by Glenview Mansion.
If Glenview Mansion manages to re-book the time and date of your cancelled event and the re-booked event occurs, then $500 will be retained for a 7-hour event. Refund policies vary for re-booked 10-hour event dates..

WEDDINGS / RECEPTIONS / SOCIALS - Access / Rental Blocks

Access to Glenview Mansion for an event is restricted to the contracted times.
Rental includes use of the entire first floor of the Mansion, two dressing rooms on the second floor as well as the formal gardens on the grounds adjoining the house. The 2nd floor Art Gallery can be accessed for a period of time during the event.
A typical 7-hour use of Glenview Mansion for an event includes two hours for set- up, four hours of actual event time and one hour clean-up. Set-up includes time for deliveries, work by caterers, florists, band/DJ and other auxiliary services supporting your event. Guests should not be present during set-up or clean-up.
Saturdays have two rental periods: 10 am to 5 pm or 6 pm to 1 am. A full custodial cleaning occurs between events. These rental times cannot be changed.
An optional 10-hour event is offered on Saturdays to expand your needs for the set-up or actual event and is based on availability.
Additional hours may be purchased to expand rentals for Friday, Saturday (morning block only) and Sunday events

OUTDOOR/INDOOR WEDDING CEREMONY OPTIONS

Outdoor ceremonies may only be conducted at approved sites within the four-level garden area of the mansion or the Bowling Green area located behind the cottage. No formal set up or activities are permitted on the front lawn or green spaces outside of the garden area or Bowling Green area.

The provision of ceremony chairs by Glenview Mansion is limited to the following:

4th (lower level) of the formal garden(fountain area): 25 chairs maximum
3rd (unleveled) of the formal garden: no set up is permitted on this level
2nd (mid level) of the formal garden: 150 chairs maximum
Bowling Green behind Cottage: 200 chairs maximum

WEDDING CEREMONY CHAIRS

Glenview Mansion offers the rental of up to 200 white chairs for outdoor wedding ceremonies in our formal gardens. Our staff will set up the chairs, and chairs are only to be used for the ceremony. Immediately following the ceremony the chairs will be removed. If chairs are needed for the reception portion of an event, they must be procured from an outside provider. The ceremony chairs will be available to guests 30 minutes prior to the scheduled ceremony time.

Fees: $2.50 per chair

If you decide on the day of your event not to have the outdoor ceremony chairs set up, a $50.00 fee will be deducted from the original outdoor chair rental to set up (65 or fewer) chairs inside the Conservatory. The balance of the outdoor wedding chair rental fee will be returned to you.
If you have the chairs set up outside and all or partial set up is completed and the weather changes or makes it otherwise not desirable to have the ceremony outdoors, you are responsible for the full outdoor chair fee as contracted.
If, during the final walk through or at any point up to the last business day before your event, a decision is made to have the ceremony indoors, there will be no additional chair fee. Renters are required to speak with a member of the Glenview staff in person to convey this decision.

Indoor ceremony set-up includes up to 65 house chairs in the Conservatory. It is the renter’s or caterer’s responsibility to put chairs away after an indoor ceremony.

ALCOHOL PERMITS

For events held free of charge for attendees, where alcohol is provided as an optional beverage served at an open bar, no alcohol permit is required.
Events where alcohol is included in the price of admission to the event or if a cash bar is set up, an alcohol permit must be obtained from Montgomery County.
Requests for alcohol permits must be made at least 30 days prior to the event date. Please contact: Montgomery County Dept. of Liquor Control located at 16550 Crabbs Branch Way in Rockville, MD. Phone: 240-777-1999 or visit their website at www.montgomerycountymd.gov/dlc.

EVENT RELATED DELIVERIES AND PICK UPS

Deliveries and pick-ups of event supplies are to be completed during the rental time block indicated on your contract unless otherwise arranged during your final walk through.

The mansion basement is available for storage of items such as outdoor rental tables/chairs, caterer equipment and beverages for events. Delivery of items must be during regular business hours the Friday prior to any weekend event. The basement is not a secured area; therefore storage of items prior to and after any event is taken at your own risk.

Note: For health and safety reasons:

The caterer is responsible to clean/rinse all dishes and equipment stored in the basement after an event.
No food items may be stored in the basement at any time.

Clients must rent a 10-hour block of time if booking a Saturday event in order to allow adequate time for set up and removal.
Tenting is only allowed on the first level of the garden directly outside the Living Room side of the house and behind the Cottage on the Bowling Green. No front lawn tents are permitted.
A tent must be set up and taken down within the contracted rental period.
All tents must be water barreled (no staking is allowed).
A tent rental company representative should arrange a site visit during regular business hours to determine the proper size of tent.
The City of Rockville/Glenview Mansion will not assume any responsibility for tents on the grounds outside contracted event hours. Coordination with Glenview Mansion staff is required.

A staff member representing the City of Rockville will be on duty during the contracted hours to assist with house concerns such as accessing locked areas, correcting heating or air conditioning issues, replacing indoor lighting and ensuring that the renter and all auxiliary services vacate the premises by the end of the contracted time.

The staff member will provide information related to the use of the Glenview Mansion. This staff member is in charge of ensuring that rules and regulations are followed during the event and will maintain a presence throughout the function.

The staff member is not a coordinator nor should he or she be expected to assist in set-up, clean-up or any other aspect of the event such as announcing or directing.

Wedding parties may request use of Glenview Mansion for a rehearsal on a day other than their contracted date. Rehearsals include only the use of the Mansion’s Conservatory and the outdoor formal garden area unless otherwise noted. Rehearsal use does not include permission to serve food.

Based on availability and subject to change, you may schedule a ONE-HOUR rehearsal, at no extra charge, on one of the following weekday evening hours:
     ο Evening Options: (the last rehearsal group must leave the house before 7 p.m.)
           > Wednesday evening at 5-6 p.m. or 6 -7 p.m.
           > Thursday evening at 5-6 p.m. or 6-7 p.m.
Based on availability and subject to change, you may schedule a ONE-HOUR rehearsal at no extra charge during one of the following daytime options:
o Daytime Options: (rehearsal group must leave before 2 p.m.)
> Monday through Friday – 11a.m., 12 noon, or 1 p.m.
Note: These free rehearsals are subject to change due to bookings by other potential private paying clients.
Based on availability, you may contract for an extended block of time for your rehearsal at a reduced rate. A minimum block of three hours must be contracted. Rehearsal options include:

                o Your choice of three hours any time Tuesday, Wednesday or Thursday between 9 a.m. and 9 p.m.
                   $230 for non-Rockville residents, $215 for Rockville residents
                   Note: This includes use of the Conservatory and Formal Gardens

                o Friday daytime ending no later than 2 p.m.
                   $305 for non-Rockville residents, $290 for Rockville residents
                   Note: This includes use of the Conservatory and Formal Gardens

                o Friday Evening 6-9 p.m. or 7-10 p.m.
                  $635-$780 for non-Rockville residents, $550 -$630 for Rockville residents
                  Notes: Range of fees reflects seasonal rate changes. This includes use of the entire house and
                  could include serving of food at the rehearsal, if desired.

Within the six weeks prior to your event (if the Mansion is not booked) a rehearsal may be scheduled as follows:

Thursday/Friday Night Rehearsal in the Formal Gardens & Dinner in the Cottage:
This includes a 5-hour use of the gardens and Cottage, but no indoor rehearsal access to Glenview Mansion: $520 for non-Rockville residents, $465 for Rockville residents.

The Formal Gardens have been a destination for events since being constructed in the 1920’s. The following information is offered to help with planning for your event in the beautiful Formal Gardens at Glenview Mansion.