Submit a Public Information Request

The City of Rockville provides access to public records in accordance with the Maryland Public Information Act. The city manager is the city’s official custodian of records for MPIA requests. Requests for information under the MPIA require production of existing public records under the city’s control. The MPIA does not require the city to compile information from existing records or create new records in response to requests.

Some public records are available without a formal MPIA request. Visit the Public Records Available Without MPIA Request section below to determine whether the record you are seeking can be requested directly from the appropriate department without submitting an MPIA request.

Submit MPIA Request Online

If the record is available on the city website, department staff will direct the requester to the website for the information. Police records are available once the investigation is complete. Historical records may not be available for immediate inspection. If they are not immediately available, staff will provide the records as soon as possible. Please note that a reasonable amount of time will be needed to provide the information.

Written Requests

If you prefer to make a written request, complete the Maryland Public Information Act Request Form. Your request should clearly identify the records you are seeking, including a specific subject matter, date or date range, and names or titles of individuals who may have relevant documents, if known. This helps ensure the records can be retrieved efficiently. Written requests can be faxed to 240-314-8130, emailed to mpia@rockvillemd.gov, or mailed to Mary Grace Sabol, MPIA Coordinator, Office of the City Manager, 111 Maryland Ave., Rockville, MD 20850.

Time Limits

The city will respond to your request within a reasonable period, but no more than 30 days after receiving the request. City staff will contact you if additional information is required and provide an estimated charge for your request, if applicable. If the estimated time to produce the public record exceeds 10 working days, the city will notify you in writing or by email with the anticipated time needed to produce the record, an estimate of the potential fees, and the reason for the delay. A response may include copies of the requested records or notification that the records are available for review. If additional time is required due to the nature of the request, city staff will contact you to discuss an extension. If the city is not the custodian of the requested records, staff will notify you within 10 calendar days of receiving the request.

Fees

The first two hours of staff time for search and review are free. After that, review costs for staff and attorney time are prorated based on individual salaries and the actual time spent searching for and preparing the public record.

The first 40 pages of black-and-white, single-sided copies are free. Additional copies incur a materials fee.

Type	Fee
Black-and-white print: 8.5 x 11 inch	$.20 per side
Black-and-white print: 8.5 x 14 inch	$.25 per side
Black-and-white print: 11 x 17 inch	$.30 per side
Color print: 8.5 x 11 inch	$1 per page
Color print: 8.5 x 14 inch	$1.50 per page
Color print: 11 x 17 inch	$2 per page
Black-and-white plans: 24 x 24 inch	$3 per page
Black-and-white plans: 24 x 36 inch	$4.50 per page
Black-and-white plans: 36 x 48 inch	$9 per page
Plans	$.75 per square foot
Aerial print: 24 x 36 inch or larger	$10 per page
Digital files: CD	$5 per disc
Thumb drive	$10

For requests with an estimated initial cost of $300 or more, the city will require a 50% deposit due five days after the estimate is provided. No records will be released until all required fees are paid.

A waiver of fees may be requested in writing from the custodian of records. The custodian of records may waive a fee if, after considering the applicant’s ability to pay the fee and other relevant factors, the custodian of records determines that the waiver would be in the public interest.

Public Records Available Without MPIA Request

Some public records are available without a formal MPIA request. Records listed for immediate inspection refer to the current policy document or records within the current fiscal year.

Contact the Office of the City Clerk/Director of Council Operations to make a request for:

Adopted ordinances and resolutions
Board of Supervisors of Elections agendas and minutes (when adopted)
Candidate information packet, available May 1 of an election year
Candidate election file, includes financial disclosure and campaign fund reports
City Code and Charter
Charter Review Commission agendas and minutes (when adopted)
Compensation Commission agendas and minutes (when adopted)
Mayor and Council hearing files
Mayor and Council meeting minutes (when adopted)
Public hearing files for text, map, and annexations

Contact the Office of the City Manager to make a request for:

City of Rockville Community Survey results
Cultural Arts Commission agendas and minutes (when adopted)
Human Rights Commission agendas and minutes (when adopted)
Mayor and Council agendas and agenda items
Neighborhood advisories
Press releases
Rockville Reports
State legislative priorities

Contact the Community Planning and Development Services Department to make a request for:

Board of Appeals agendas and minutes (when adopted)
Comprehensive Master Plan, including neighborhood/area plans
Development plan files for projects currently under review
Forest conservation plans – approved
Historic District Commission agendas and minutes (when adopted)
Planning Commission agendas and minutes (when adopted)
Planning Commission resolutions
Record plats – approved
Sign Review Board agendas and minutes (when adopted)
Site plans – approved
Use and occupancy permit files
Most permit documents
Property violation reports
Rental inspection reports
Rental licenses

Contact the Finance Department to make a request for:

Adopted Annual Operating and CIP budgets
Comprehensive Annual Financial Reports (CAFR)
Financial Advisory Board agendas and minutes (when adopted)
Retirement Board agendas and minutes (when adopted)
Popular Annual Financial Reports (PAFR)

Contact the Housing and Community Development Department to make a request for:

Human Services Advisory Commission agendas and minutes (when adopted)
Landlord-Tenant Affairs Commission agendas and minutes (when adopted)

For fastest service with the Rockville City Police Department, visit the Request Police Records page to make a request for:

Accident collision reports (individuals who are involved in the accident)
Animal licenses
Animal control reports
Animal control case files
Animal Matters Board agendas and minutes (when adopted)
Incident reports

Contact the Public Works Department to make a request for:

Annual National Pollutant Discharge Elimination System (NPDES) permit compliance reports filed with the Maryland Department of the Environment
Bikeway Master Plan
Complete Streets Policy
Drinking water quality report
Environment Commission agendas and minutes (when adopted)
Environmental compliance assessment inspection reports
Environmental spill reports filed with the Maryland Department of the Environment
Guidelines for neighborhood traffic management
Transportation and Mobility Commission agendas and minutes (when adopted)

Contact the Recreation and Parks Department to make a request for:

Commission on Aging agendas and minutes (when adopted)
Memorial Day parade rules and regulations
Parks, Recreation, and Open Space (PROS) Plan
Recreation and Park Advisory Board agendas and minutes (when adopted)
Rockville Baseball Association (RBBA) memorandum of understanding
Rockville Football League (RFL) memorandum of understanding
Rockville event license rules and regulations
Street Tree Master Plan

Contact

Mary Grace Sabol
Office of the City Manager
240-314-8139
mpia@rockvillemd.gov

Hours
Monday – Friday
8:30 a.m. – 5 p.m.

Address
Rockville City Hall
111 Maryland Ave.
Rockville, MD 20850